Are you an experienced real estate paralegal with a passion for commercial property transactions and contract management? A prestigious law firm is seeking a highly skilled professional for the Commercial Real Estate Paralegal Job in Tampa. This role requires expertise in commercial property acquisitions, lease agreements, title research, and due diligence. You will play a key role in assisting attorneys, drafting legal documents, reviewing title policies, and ensuring regulatory compliance. If you have a strong background in commercial real estate closings, zoning laws, and financing agreements, this Commercial Real Estate Paralegal Job in Tampa offers the perfect platform to advance your career in a dynamic and high-growth industry.
About This Role
The Commercial Real Estate Paralegal Job in Tampa offers an exciting opportunity to work with top real estate attorneys in managing high-value property transactions, complex lease agreements, and commercial real estate financing. You will be responsible for conducting due diligence, handling title examinations, coordinating closings, and ensuring compliance with Florida real estate laws.
This role requires strong attention to detail, organizational skills, and the ability to manage multiple commercial transactions simultaneously. Whether you’re working on multi-million-dollar property deals, land development projects, or lease negotiations, this role provides valuable hands-on experience in commercial real estate law. If you thrive in a fast-paced legal environment and are passionate about real estate transactions and property law, this Commercial Real Estate Paralegal Job in Tampa is an exceptional career opportunity for you.
Key Responsibilities for the Commercial Real Estate Paralegal Job in Tampa
As a Commercial Real Estate Paralegal in Tampa, you will play a critical role in assisting attorneys with commercial property transactions, lease agreements, title research, and financing documentation. This position requires expertise in contract review, closing coordination, and regulatory compliance. Below are the key responsibilities for this role:
Commercial Property Transaction Management
- Assist attorneys in managing commercial real estate transactions from contract negotiation to closing.
- Coordinate with buyers, sellers, lenders, brokers, and title companies to ensure seamless transactions.
- Track key deadlines for inspections, financing contingencies, and due diligence periods.
- Prepare and manage transaction closing checklists to ensure all requirements are met.
Title Searches and Due Diligence
- Conduct extensive title searches to verify ownership, easements, liens, and encumbrances.
- Work with title companies and underwriters to clear title defects and ensure clean property transfers.
- Prepare and review title commitments, title policies, and legal property descriptions.
- Assist attorneys in resolving title discrepancies, zoning issues, and environmental concerns before closing.
Drafting and Reviewing Commercial Real Estate Contracts
- Draft and review purchase agreements, commercial lease agreements, and financing documents.
- Prepare and file deeds, easements, and affidavits related to commercial property transfers.
- Ensure all contracts comply with Florida real estate laws and local zoning regulations.
- Assist attorneys in preparing loan agreements, escrow instructions, and promissory notes.
Lease Agreement Preparation and Compliance
- Draft and review commercial lease agreements, subleases, and lease amendments.
- Ensure lease agreements align with state and federal regulations on commercial real estate.
- Assist in lease negotiations, rent escalation clauses, and tenant improvement provisions.
- Maintain detailed lease records and track critical dates for renewals, terminations, and payment schedules.
Closing Coordination and Settlement Support
- Prepare closing documents, including settlement statements, deeds, and mortgage payoffs.
- Ensure all required documents, signatures, and funds are in place before finalizing closings.
- Work with escrow officers, lenders, and title companies to complete transactions efficiently.
- Review final closing binders, ensuring accuracy in financial settlements and legal documentation.
Escrow and Financial Documentation Management
- Track and monitor escrow deposits, wire transfers, and earnest money payments.
- Ensure compliance with escrow handling regulations and financial disclosure requirements.
- Assist attorneys in reviewing loan agreements, mortgage documents, and financing commitments.
- Prepare real estate tax prorations, commercial property assessments, and settlement reports.
Legal Research and Regulatory Compliance
- Conduct legal research on zoning laws, land use regulations, and Florida real estate statutes.
- Stay updated on local and federal real estate regulations affecting commercial property transactions.
- Prepare compliance reports related to land use, tax implications, and environmental policies.
- Assist attorneys in ensuring commercial property transactions adhere to fair housing and lender regulations.
Litigation Support for Commercial Real Estate Disputes
- Assist attorneys in handling real estate disputes, including contract breaches and lease violations.
- Gather and organize evidence, affidavits, and financial records for legal proceedings.
- Draft and file motions, legal briefs, and discovery documents related to real estate litigation.
- Work with clients and witnesses to prepare for depositions and court testimony.
Confidentiality and Ethical Standards Compliance
- Maintain strict confidentiality of client information, financial records, and transaction details.
- Ensure compliance with Florida Bar ethics rules, escrow handling procedures, and real estate regulations.
- Monitor adherence to title insurance policies, lease agreements, and property management laws.
- Uphold professional integrity when handling high-value commercial real estate transactions.
What The Client is Looking For in You
The Commercial Real Estate Paralegal Job in Tampa requires a highly skilled and detail-oriented legal professional with extensive experience in commercial real estate transactions, contract management, and regulatory compliance. The ideal candidate should have a strong understanding of Florida real estate laws, title searches, lease agreements, and financial documentation. Below are the key qualifications, skills, and attributes the client is seeking:
Educational Qualifications
- A bachelor’s degree in legal studies, real estate law, or business administration is required.
- A paralegal certification from an accredited institution is highly preferred.
- Additional coursework or certifications in commercial real estate law, title examination, or escrow management are an advantage.
- Strong academic background in contract law, property transactions, and real estate litigation support.
Experience in Commercial Real Estate Law
- 3-5+ years of experience as a paralegal specializing in commercial real estate transactions.
- Experience in handling commercial property closings, lease negotiations, and title clearance.
- Strong background in zoning regulations, land use law, and commercial property assessments.
- Knowledge of Florida real estate statutes and industry-specific compliance requirements.
Expertise in Legal Document Preparation and Contract Review
- Ability to draft, review, and file commercial purchase agreements, lease contracts, and title documents.
- Experience preparing closing binders, mortgage agreements, and escrow instructions.
- Strong attention to detail in proofreading real estate contracts and financial records.
- Familiarity with Florida’s e-filing system and real estate contract submission procedures.
Title Search and Due Diligence Skills
- Experience conducting title searches, reviewing ownership history, and verifying encumbrances.
- Ability to identify and resolve title defects, zoning disputes, and financial liens.
- Knowledge of title insurance policies, underwriting procedures, and real estate fraud prevention.
- Strong analytical skills in ensuring clean title transfers and risk-free transactions.
Closing Coordination and Transaction Management
- Expertise in preparing settlement statements, tracking escrow deposits, and verifying mortgage payoffs.
- Ability to manage closing checklists, wire transactions, and financial disbursements.
- Strong organizational skills to track critical deadlines for inspections, loan approvals, and compliance reviews.
- Experience liaising with real estate investors, corporate clients, lenders, and title agents.
Regulatory Compliance and Risk Mitigation
- In-depth knowledge of Florida commercial real estate laws, zoning ordinances, and lease regulations.
- Experience ensuring compliance with HUD regulations, fair housing laws, and environmental policies.
- Strong analytical skills in reviewing financial reports, property tax obligations, and land use regulations.
- Ability to assist attorneys in preparing compliance reports and risk assessments.
Client Communication and Relationship Management
- Strong written and verbal communication skills for drafting legal documents and corresponding with corporate clients.
- Ability to explain lease agreements, contract terms, and financing obligations in a professional manner.
- Experience scheduling and coordinating client meetings, real estate closings, and transaction negotiations.
- High level of professionalism when working with real estate developers, property managers, and lenders.
Litigation Support for Real Estate Disputes
- Experience assisting attorneys in real estate litigation cases, including lease disputes and contract breaches.
- Ability to organize evidence, financial records, and property assessments for legal proceedings.
- Familiarity with real estate fraud investigations, mortgage default cases, and zoning appeals.
- Experience filing legal motions, discovery documents, and settlement agreements related to commercial properties.
Time Management and Ability to Work Under Pressure
- Ability to prioritize high-value real estate transactions and meet critical deadlines.
- Strong problem-solving skills to resolve title defects, contract disputes, and escrow discrepancies.
- Experience working in a fast-paced commercial real estate practice while maintaining accuracy and efficiency.
Commitment to Confidentiality and Ethical Standards
- Strong understanding of legal ethics, confidentiality agreements, and real estate compliance requirements.
- Commitment to handling sensitive financial data, property records, and contract negotiations with discretion.
- Ability to adhere to Florida real estate regulations, escrow fund management laws, and attorney-client privilege standards.
Collaboration with Legal and Real Estate Professionals
- Ability to work closely with real estate attorneys, title examiners, corporate investors, and mortgage lenders.
- Strong background in coordinating multi-party transactions, title reviews, and financial closings.
- Ability to develop professional relationships with real estate firms, financial institutions, and government agencies.
FAQs About the Role
Q: What qualifications are required for this position?
A: A bachelor’s degree in legal studies, real estate law, or business administration is required. A paralegal certification and coursework in commercial real estate law or escrow management are highly preferred.
Q: Is prior experience in commercial real estate necessary?
A: Yes, at least 3-5 years of experience in commercial property transactions, lease negotiations, and title research is required.
Q: What are the primary responsibilities of this role?
A: Responsibilities include drafting and reviewing commercial lease agreements, conducting due diligence, coordinating closings, and ensuring compliance with Florida real estate laws.
Q: Does this role involve direct client interaction?
A: Yes, you will regularly interact with corporate clients, real estate investors, developers, lenders, and title companies to facilitate transactions.
Q: Is this a full-time position?
A: Yes, this is a full-time role based in Tampa, offering long-term stability and career growth opportunities in commercial real estate law.
Q: Will I be responsible for drafting legal documents?
A: Yes, this role involves drafting purchase agreements, financing contracts, title documents, and lease agreements.
Q: What case management software will I be using?
A: You will work with real estate case management platforms such as SoftPro, Qualia, Landtech, and Westlaw/LexisNexis for legal research.
Q: What types of commercial real estate transactions will I be handling?
A: You will assist attorneys in office building acquisitions, retail space leases, industrial property developments, and investment real estate transactions.
Q: How does this role differ from other paralegal positions?
A: Unlike general legal roles, this position specializes in commercial lease negotiations, zoning compliance, and multi-party real estate closings, making it a niche legal career path.
Q: Are there opportunities for career advancement?
A: Yes! Many Commercial Real Estate Paralegals move into Senior Paralegal, Real Estate Compliance Manager, or Transaction Coordinator roles, leading to high-growth legal careers.
How to Apply for This Commercial Real Estate Paralegal Job in Tampa
If you are an experienced commercial real estate paralegal with expertise in property transactions, lease negotiations, and title research, we encourage you to apply for the Commercial Real Estate Paralegal Job in Tampa. This is a unique opportunity to work with top real estate attorneys, assist in high-value commercial transactions, and gain in-depth experience in Florida real estate law.
To apply, please submit your resume and a cover letter detailing your experience in commercial real estate closings, contract drafting, lease negotiations, and compliance regulations.
This is an excellent career opportunity to join a leading real estate law firm and gain valuable hands-on experience in transaction management, property acquisitions, and closing coordination. Apply today to take the next step in your career as a Commercial Real Estate Paralegal in Tampa!
For more information or to explore similar opportunities, visit our Real Estate Paralegal Jobs in Tampa page.
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